- (a) The affairs of ICOMAM shall be managed by an Executive Board, comprised of persons elected by the voting members and persons co-opted to the Board (who do not have a vote). The elected members of the Board shall consist of a Chairperson and at least five other persons from whom the Board will choose a Secretary and a Treasurer and such other officers as it considers necessary. The Committee, including the elected members, shall in principle consist of no fewer than 9 and no more than 12 members. Elected members of the Board shall be elected for a period not exceeding three years but may be re-elected if eligible under article 17, paragraph 4, of the ICOM Statutes.
- (b) No person may serve as an ordinary member of the Executive Board for a continuous period of more than six years, unless subsequently elected as Chairperson or Secretary. No person may serve as Chairperson, Treasurer or Secretary for a continuous period of more than six years.
- (c) No more than two members from any country may be elected to the Executive Board. In order to ensure adequate geographic representation, the elected members of the Board may co-opt additional members (not exceeding one-third of the number of elected members) from geographic areas, cultures or types or sizes of museum not sufficiently represented by elected members. The terms of office of co-opted members will extend from the date of their co-option to the date of the next triennial plenary meeting of ICOMAM.
- (d) The Executive Board may also co-opt essential officers, with the exception of the Chairperson, if there are no candidates for election of these officers at the triennial plenary meeting.
- (e) Any voting or non-voting member of ICOMAM in good standing, including a designated representative of an Institutional Member, is eligible to stand for selection to, or be co-opted to, the Executive Board subject to the limitations specified in paragraphs (b) and (c).
- (f) The Executive Board shall be elected at the triennial plenary meeting of ICOMAM by the voting members. The outgoing Executive Board shall invite nominations for the next Executive Board at least four months prior to the triennial plenary meeting and shall inform the voting membership of the names and qualifications of candidates at least two months prior to the date of commencement of the meeting. A voting member who is unable to attend the triennial plenary meeting may authorise, in writing or per electronic medium, another voting member to vote on his or her behalf at the election or vote by mail. The authorisation should be in the possession of the Secretary of ICOMAM before the actual vote is taking place.
- (g) If a member of the Executive Board ceases to hold office on the Board for any reason during the period between the triennial plenary meetings, his or her position may be filled by the Board by co-option of another voting member of ICOMAM until the next triennial meeting is held.
- (h) A member of the Executive Board shall cease to hold office if the member:
- a. ceases to be a member of ICOMAM for any reason, or
- b. ceases to be a member of ICOM for any reason.
- (i) The Executive Board shall meet as often as it deems necessary but not less than once a year.
- (j) The quorum for a meeting of the Executive Board shall be one-third the total number of Board members.
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